Communications and Posters

Córdoba (Spain), 2024 October, 18th, 19th and 20th

Royal Spanish Lifesaving Federation (RFESS) organizes the fourth edition of the International Congress on Drowning Prevention (CIPREA).

This event is a biennial opportunity to bring together the main experts, research, systems and information on drowning prevention, rescue, lifesaving, water safety and lifesaving sport.

CIPREA 2024, in the city of Córdoba, also gives us the opportunity to report on the progress in the response to avoid drowning. For this reason, the Federation is requesting abstracts from researchers and experts in the nine thematic areas that the Congress is structured.

These themes reflect the challenges to reduce drowning at the regional, national and global levels. The Congress will focus on water activities from the perspective of the following areas:

Prevention
Data
Swimming and Water Safety Education
Rescue
Medical
Disaster and Impacts of Climate Change
Migrants and Refugees
Innovations
Sport
Labour

More information

REAL FEDERACIÓN ESPAÑOLA DE SALVAMENTO Y SOCORRISMO

Avda.Fuente Nueva, 14 Nave 8-A 28703 San Sebastián de los Reyes (Madrid)

www.ciprea.rfess.es

ciprea@rfess.es

Presenter’s Information

CIPREA 2024 Organizing Committee would like your event experience and your congress presentation to be successful and enjoyable. In order to help your presentation run smoothly and to adress meany of the logistical questions you may have, this information package has been developed detailing:

Format and timing for presentations
Congress program
PowerPoint presentations
Presenter logistics
Poster guidelines
Awards
Marketing and media

IMPORTANT: FOLLOWING GUIDELINES

Please, it is important take the time to read this information. If you have any further questions please do not hesitate to contact CIPREA 2024 on ciprea@rfess.es or phone +34 91 725 22 34.

Presenters are assumed to have read the Information Guide and be willing and able to provide the requiered presentations items before May 31th, 2024. Presenters who fail to submit their required items by the due date risk being removed from the program at the discretion of the Congress organizing Committee.

DOWNLOAD CALL FOR ABSTRACTS

DOWNLOAD COMMUNICATIONS GUIDE AND POSTERS

1. Format and timing for presentations

There are a number of ways available at the International Drowning Prevention Congress to give visibility to partners with the opportunity to focus on your company profile. The Congress Organising team looks forward to tailoring your proposals to ensure you get the maximum return on your investment in CIPREA 2024.

Please email us at ciprea@rfess.es for more information and/or to request the most suitable partnership option.

PRESENTATION FORMAT

PLENARY

CONCURRENT SESSIONS

POSTER

PRESENTATION TIME

40 minutes

12 minutes

3 minutes

QUESTION TIME

5 minutes

3 minutes

2 minutes

Exposure during all Congress

Download Communications Guide and Posters

Please, ensure that you keep to time. If you exceed your allotted presentation time, you will be required stop your presentation immediately.

Presentations are run in parallel sessions and it is critical that they start and finish simultaneously in order to delegates can attend each room because of their needs.

You will be reminded at the beginning your presentation of how much time you have.

IMPORTANT: ADJUST THE PRESENTATION TIME

It is necessary to ensure that all speakers are given an equal opportunity to present their work. Congress attendees need to be given the opportunity to attend the presentations that they consider most beneficial to their expectations.

Failure to keep to the presentation times will cause difficulties for participants who wish to attend conferences in different rooms and will be detrimental to the presentations of other speakers who will be presenting later.

2. Congress program

A copy of the draft Congress program will be available on the Congress website (www.ciprea.rfess.es). It is important that presenters reviewing their presentation schedule in order to avoid mistakes.

Please note presentations may be upgraded to another format based upon program availability and space. Presenters will be advised prior to the Congress it this occurs.

The congress organizers reserve the right to change the date, time and location of your presentation if necessary.

3. Powerpoint presentations

PowerPoint files should be used for all oral presentations.

Speakers should send their PowerPoint presentations to the e-mail address ciprea@rfess.es by 15 September 2024.

File format:

Microsoft PowerPoint (ppt) compatible file.

Videos:

For oral presentations that wish to include embedded video/movie/audio files in their presentation, please note that in addition to your PowerPoint presentation, you must also send multimedia files by 15 September 2024. We recommend using the WMV format for video files. MPEG3 or MPEG4 formats will also be accepted.

Suggestions for PowerPoint presentations:

The PowerPoint file should be submitted in 16:9 widescreen format.

The title slide should identify the name of the presentation, all contributing authors and their affiliations.
Titles should be no less than 36 point.
Body text should be at least 24 point with 32 point as the preferred standard.
Use a clear, standard font.
No more than 6 to 8 words per line.
We recommend using no more than 15 slides, including title and closing, in a 12-minute presentation.
If graphics/images are too detailed or condensed, they should be converted to a more appropriate format.
All images should be inserted directly into the presentation to avoid the need to change files. Images should be inserted as JPEG files to maintain quality while minimising memory requirements.
Ensure that there is good contrast between background colour and text.

Considerations for the oral presentation:

Organisation: Power-Point presentations will be uploaded to the computers in each session room at 8:30 a.m. (a.m.) in order to allow time in case there are any problems or issues to resolve.
PowerPoint changes: if you need to make any changes or modifications to your PowerPoint presentation once it has been submitted, you must hand in your file the day before your presentation so that we can check that it is correct.
Adapters: the person giving the presentation must supply their own output adapter to connect Mac or any other port to the screen, if required.
It is the responsibility of each presenter to ensure that they check their presentation so that the files work correctly with all links embedded.

4. Presenter logistics

Registration:

Accreditation collection for the Congress will start from Friday 18 October 2024. Speakers are requested to collect their accreditation in the morning, in the period prior to the start of the Congress, to confirm their presentation.

Secretariat:

The Secretariat will be available during the course of the event to help with any questions or solve any problems that may arise.

On the day of your oral presentation:

Arrive at the presentation room before the start of the session.

There you will meet the chairperson and check in. Failure to arrive on time may result in your presentation being delayed or cancelled.

Conference presentation rooms:

There will be an assistant with continuous presence and attendance inside each presentation room.

Each room will be equipped with the following audiovisual equipment:

Projector
Networked laptop computer with Microsoft Power-Point and Windows Media Player.
There will be no problem for speakers to connect their own laptop. This will ensure the optimal presentation environment.

Please note the following audio-visual details:

In the event of a technical problem, including a power outage, the room assistant will attend to the problem and try to resolve it as soon as possible. While the problem is being resolved, the presenters should continue with their presentation.

The person chairing the session room will time each presentation. Please make sure to keep to the programme timetable.

5. Poster guidelines

The poster sessions are designed to provide a forum for discussion of issues relevant to the Congress. Posters will be on display during the event and will be available for viewing throughout the congress.

Accepted posters will be given 3 minutes for oral presentation during one of the allocated poster sessions.

The timetable for each poster presentation will be published on the congress website, and it is the responsibility of the person who is going to present the poster to be present before the start of the session.

Poster specifications:

Poster orientation: Vertical
Maximum size: 850mm wide and 1200mm high (A0 poster dimensions)

Poster set up:

Vertical dividers will be used to display posters, with the appropriate fixing materials provided by the organization.

If you have any questions during Congress please make your way to the secretary. The set up and take down of the poster is solely the responsibility of the presenter.

Poster guidelines:

When preparing your poster, you should not attempt to over-detail your entire research, project or programme.
Present only enough data to support conclusions or to explain relevant points.
All text, photographs and diagrams should be legible at a distance of 1.5m.
All text should be in English or Spanish.

6. Awards

Awards will be presented at the closing ceremony of the Congress for the Best Oral Presentation and Poster.

Members from the Congress Organizing Committee and Scientific Committee will take part in the decission of the Award Selection.

To be eligible for consideration, presentations must adhere to the following award conditions; must be presented at the IV International Congress on Drowning Prevention 2024 (CIPREA 2024).

7. Marketing and media

By sending your abstract, you have confirmed that the Congress organizers may publish your abstract in the Congress Book in both hard copy and/or electronic format. Reference to yourself or your abstract may also be used within marketing material to promote the event.